Rules & Regulations

ELIGIBILITY CRITERIA
For full details of eligibility please contact the Cornwall & Area Chamber of Commerce.

CONTRACT CONDITIONS
The following conditions have been formulated for the protection and best interests of all concerned. As such, these official regulations shall apply to and be in effect between the Cornwall & Area Chamber of Commerce (herein known as Show Management) and any exhibitor to whom space is rented. All points not covered are subject to the decision of the Chamber.

1. EXHIBIT SET UP
   ‍‍The show venue will be available to exhibitors beginning Thursday, April 25, 2024. Displays must be fully set up for inspection by Show Management, electrical authorities, and the Fire Inspector no later than 12:00 noon, Friday, April 26, 2024. Show Management reserves the right to adjust the floor layout and re-assign any exhibit if it becomes necessary.
2. STORAGE
   Space for storing crates and other exhibitor materials during the three day event will be made available at the east end of the arena.
3. BOOTH SIZE LIMITATIONS
   Exhibitors using the standard booth space (1 O' x 1 O') supplied by Show Management are required to limit the height of their signs to 1O' from the floor. Eight foot sidewalls are permitted but must not extend further than four feet from the back wall. If a pre-fabricated booth does not meet size guidelines, please notify Show Management in order that adjustments or relocation can be made.
4. CARE OF BUILDING AND EQUIPMENT
   Exhibitors are forbidden to paint, nail, drill, or screw into the flooring or to affix anything to the curtains. Any structures of an unusual nature must be approved by Show Management. Exhibitors wishing to lay any floor covering may not adhere same to the building floor. In such cases, building paper or other suitable protection must first be laid down and doublefaced tape be used as an adhesive. Floor or curtain damage is exhibitor's responsibility.
5. BOOTH EQUIPMENT/ RENTALS
   Signs, furniture, carpets, etc. may be brought in by exhibitors. Some of these items may be ordered, at exhibitor's expense, through the official Show contractor. Information describing available rental items from the Show supplies contractor will be sent to all confirmed exhibitors upon request. Tables and chairs are available as an add-on on a first come basis, (maximum two chairs per booth) while supplies last.
6. APPROVAL OF ELECTRICAL EQUIPMENT
   Ontario Hydro regulations require that all electrical equipment be CSA approved and marked as such.
7. STAFFING OF EXHIBITS
   Exhibitors are required to maintain a staff person in their exhibit at all times during the show hours from 4:00 p.m. Friday, April 26 to 4:00 p.m. on Sunday, April 28, 2024.
8. FILLING & DRAINING POOLS & FOUNTAINS
   Filling and draining of swimming pools and/or fountains must be coordinated through Show Management, and any cost involved shall be at the expense of the exhibitor. Show Management will advise of any fees for filling and emptying pools at least thirty (30) days before opening of the show.
9. FIRE REGULATIONS
   All materials used for booth display or decorative purposes must be flame proof. Vehicles or equipment containing gasoline or diesel etc. must have less then 3 litres of fuel, a locking fuel cap and the batteries must be disconnected to conform with Cornwall Fire Department Regulations and must pass inspection by the Fire Prevention Bureau, City of Cornwall. See details on back of registration form enclosed.
10. BADGES
    A maximum of 5 badges will be provided to each exhibit. Exhibitors are required to wear identification badges at all times. Exhibitors must make their own arrangements for badge transfer between staff.
11. INSURANCE
    Show Management and sponsors are insured against public liability and property damage claims arising out of the conduct of the Cornwall & Area Lifestyle Expo. This insurance does NOT cover exhibitor displays, staff or properties. While reasonable precautions will be taken to protect exhibitor properties, Show Management and sponsors assume no responsibility or liability for injury to any officer, employee or agent of the exhibitor, or to any other person, occurring by reason of anything connected with the exhibitor's participation in the show. Exhibitors are advised to insure against such hazards through their own insurance broker.
12. SECURITY
    Uniformed security guards will be on duty during show hours. Permission must be obtained from Show Management to enter exhibit area prior to and after show hours.
13. RETAIL SALES AT SHOW SITE
    Exhibitors may sell goods and services during the Show only with the prior consent by Show Management. Should complaints be received about any purchase with regard to the sale of goods and services, the exhibitor will be immediately informed. Show Management reserves the right to withdraw its consent to the sale of goods and services by any exhibitor. The forgoing shall in no way be deemed to make Show Management a party to any contract for the purchase and sale of goods or services by an exhibitor. In addition sold items must not materially affect the display and if so, must be removed from the exhibit at once.
14. SPACE UTILIZATION AND SOLICITATION
    Aisles and other spaces at the Show venue not assigned to exhibitors shall be under sole control of the Show Management. All displays, interviews, distribution of literature, lectures, sales and transactions of business of any nature shall be made within the space contracted by the exhibitor. Inappropriate tactics or any undignified methods of attracting attention will not be permitted and may result in the offending exhibit/exhibitor being removed from the Show.
15. UNAUTHROIZED ACTIVITIES
    No person or persons other than registered exhibitors will be permitted to conduct business at the Show venue or, on the grounds without express permission from the Chamber. Violators will be escorted from the premises. The Chamber requests that exhibitors report any known violators in order that appropriate action may be taken.
16. SAFETY AND MAINTENANCE IN BOOTH SPACE
    Exhibitors shall take reasonable precautions with respect to the safety of their personnel, other exhibitors, and all other persons in the premises. They shall comply with all applicable provisions of Federal, Provincial and Municipal safety laws, building codes and ordinances. Exhibitors shall keep their booth space neat and orderly at all times.
    
17. ASSIGNMENT OR SUBLETTING
    Exhibitors may not assign or sublet any space rented to them by Show Management. They may not represent, exhibit, solicit, demonstrate or advertise, on behalf of any person or manufacturer, merchandise, equipment or services unless said merchandise, equipment or services are sold, distributed or provided on a continuing basis by the Exhibitor.
18. SAMPLES, SOUVENIRS & SOLICITING
    Soliciting of business and distribution of samples and souvenirs must be confined to the exhibitor's space. Aisles may not be used for this purpose. Due to safety standards, no helium filled balloons will be permitted. There will be no unauthorized ticket selling and any such solicitation should be reported to Show Management immediately.
19. COMPETITION
    Competitions and promotions conducted by exhibitors or, prizes awarded in conjunction with their displays shall be of a clear-cut nature and free of any obligation to the winner. The awarding of prizes, and terms of same, must be clearly stated on the entry form. Show Management must be informed and approve in advance all contest rules and regulations.
20. BUSINESS BETWEEN EXHIBITORS AND MANAGEMENT
    During the Show, business between Show Management and the exhibitor shall be done through one authorized representative of the exhibitor. Please advise Show Management of the name of your representative.
    
21. NOISE-MAKING DEVICES
    Special permission must be obtained from Show Management for the use of radios, talking motion pictures, public address systems, sound systems or other noise-making devices. Show Management reserves the right to refuse such permission, or in cases where permission has been granted, to order unacceptable sound levels reduced.
22. REMOVAL OF EXHIBITS
    No exhibitor may dismantle and remove booths prior to 4:00 p.m. Sunday, April 28, 2024. Tearing down prior to the prescribed time may result in exclusion from future shows. All displays must be dismantled and removed by 10:00 p.m. Sunday, April 28. Show Management will provide security from the commencement of the show until 4:00 p.m. Sunday, April 28. While reasonable attempts will be made to retain a secure area, it is the exhibitor's responsibility to protect his/her material. Any materials or goods remaining after the deadline will be removed and stored at owner's risk and expense.
23. ENFORCEMENT
    The Exhibitor agrees to comply with all terms and conditions stated in these rules and regulations. Show Management reserves the right to restrict exhibits, which because of noise, method of operation, materials or any other reason, become objectionable - and to prohibit or evict any exhibit which, in its opinion, may detract from the general character of the Show. This includes, but is not limited to persons, things, conduct, printed matter, or anything of a nature that Show Management deems to be objectionable to the exhibit or, does not conform to the standards of the Show. In the event of such restriction or eviction, the Chamber is not liable for any refund or other exhibit expenses.
24. LIABILITY
    The Cornwall & Area Chamber of Commerce disclaims all liability for damages or losses caused any exhibitor by fire, water, flood, windstorm, and other acts of God, utility failures, rodents, acts of vandalism, strikes, criminal acts, or theft. Exhibitors are responsible for insuring their own goods. If unusual equipment is to be installed or, if appliances that may be subject to fire codes are to be used, the exhibitor must communicate with Show Management for guidelines specific to facilities or regulations. No exhibitor shall allow any item to be brought or, any act to be carried out on the premises which shall increase the premium on any policy or policies of insurance held by Show Management, or which may cause any policy or policies of insurance to be cancelled. Further, the exhibitor shall at all times protect, indemnify, save and keep harmless Show Management against any and all loss, cost, damage, liability or expenses arising from or out of a or, by reason of any accident or any other occurrence, including death, to anyone, including the exhibitor, its agents, employees and invites, which arises from or out of or by reason of said exhibitor's occupancy and use of the Show's premises or any part thereof.
25. CANCELLATION
    Show Management reserves the right to cancel the Show without notice if it is deemed necessary or, for contravention of Show guidelines. If a Show is cancelled, exhibitor's booth fees, paid in advance to Show Management will be refundable in full.
26. INTERPRETATION AND AMENDMENTS
    The Cornwall & Area Chamber of Commerce shall have the full power to interpret and enforce all rules contained herein, the power to make amendments thereto, and to enact such rules and regulations as shall be considered necessary for the proper conduct of the Show.

STATEMENT OF POLICY
All eligible exhibitors are equal regardless of size. The Chamber will take all reasonable steps to ensure their product or service is presented in an equitable manner to visitors. All rules and laws set out by Municipal, Provincial & Federal Governments will apply.